Congratulations! You have decided to roll out an RFID project. You're ready for this transformation, and only one thing stands between your business and inventory accuracy: RFID tagging. This stage can feel overwhelming, but don't worry. We'll address common concerns such as what to avoid and how to tag correctly. To ease the process, we'll cover the basics of RFID tagging and help alleviate your stress.

How RFID Tags Work in the Retail Environment

In retail, each item, box, or pallet is typically tagged with an RFID label, usually in the form of a single-use sticker. The store is equipped with a handheld reader that, together with RFID software, allows you to scan and capture data. This way, you can validate shipments, count inventory, and search for items using radio frequency rather than barcode scanning.

Unlike barcodes, which require a line of sight, RFID tags do not. This means you can scan multiple items quickly just by passing near them. For example, you can validate a shipment by scanning near the box, and all the items within it will be scanned. This is a game-changing transformation for retailers, improving efficiency, convenience, and accuracy while reducing costs.

Tagging Stock at Different Stages

You can tag items with RFID tags at every stage of the supply chain. Retailers typically tag at one or more of these stages:

Tagging at the Source

Many retailers prefer to tag at the source stage, which is the most convenient way to tag items. There are excellent services available for tagging in the factory, making this method ideal for retailers who create their own products.

Tagging at Distribution Centers (DC)

Tagging stock as it enters the distribution center before it is ready to ship to stores is a convenient option for retailers. This method suits retailers who receive stock from one or more suppliers at the distribution center before it is sent out for sale.

In-Store Tagging

Tagging items when they arrive at the store is most convenient for low volumes of stock or for several items that weren’t tagged previously for some reason.

For multi-brand retailers, a combination of tagging at several points is common. This is because some items come already tagged, some can be tagged at the source, and some are not tagged at all and need to be tagged in-house.

Efficient In-House Tagging - Best Practices

Use Proper Labels for the Proper Items

In most cases, you’ll be using a standard-size RFID label, which you will place over the ticket or laundry care label. For specific items, such as eyewear, you will have specialized RFID tags that are folded around the glasses' handle. There are many types and sizes of RFID tags, so be sure to discuss with your supplier to match the right tag to each item.

Label the Items Correctly

Often, the RFID label will include the product barcode and information, so you will need to place it over the existing label. If it does not, place it neatly according to management's decision on the product ticket near the information label (without covering it) or on the laundry care label. Ensure the label is well-stuck, without creases or folds.

Things to Avoid for Smooth RFID Reading

To ensure smooth scanning and operation with RFID technology, keep in mind that some materials, such as metal and liquids, can interfere with RFID signals. This doesn’t mean you can’t use RFID; it just requires proper addressing with specific types of tags and appropriate tagging methods. Additionally, avoid using labels if they are torn or damaged, as they won’t be read well or at all.

Implementing RFID tagging in retail can be a transformative step toward improving inventory accuracy, efficiency, and overall business operations. By understanding how RFID tags work, knowing when and where to tag your stock, and following best practices for in-house tagging, you can ensure a smooth and successful RFID rollout. Remember, the key to success lies in proper planning and execution at every stage of the supply chain.

If you have any questions or need further assistance, feel free to reach out to our professionals. We're here to help you navigate your RFID journey and achieve the best results for your retail business.